AOL, Hotmail, Yahoo...even Outlook users listen up! I
have been a long time loyal AOL user. My AOL email address spans back a
Though it can be easy to switch
e-mail addresses, I have always seen the importance in keeping my e-mail
address the same, so as to maintain connection with my valuable contacts in the
Moving away from AOL has not been a quick or easy
That was before I learned the
virtues of Gmail. My first introduction was from Karen L. Sullivan, Managing
Principal, Sullivan Solutions LLC1, who shared with our NAWBO round
table the benefits of setting up a shared Google Calendar.
Since then, I have become a Gmail (Google's email)
guru. Google products help me to save time, money and ultimately increase
Gmail is Google's solution for bringing email, chat
and (with their newest addition BUZZ) social networking to one place. The
Google site states, "Gmail is built on the idea that email can be more
intuitive, efficient, and useful. And maybe even fun."...and I agree.
This is why I want to share some of the key
benefits that I enjoy.
Benefits of Gmail
The Price is Right!Gmail is FREE. And
you will not be bothered with desktop software (i.e. Outlook) to purchase,
update or upgrade!
Gmail Goes with You! Gmail is web-based. You can access your email
anywhere you can get online unlike a desk top software solution.
Gigs of Space!Gmail offers users
abundant storage space; over 7 GB (and counting, because Google keeps improving
its product) meaning most of us will never have to delete a message.
This amount of storage is double the amount
of space than its competitors.
offer a premium service option that allows businesses to their increase storage
and enjoy up to 33% savings by converting to Google applications. Compare2
yourself. Use this Calculator3 to project your business savings.
Gmail Chat - Conduct real time communication with Gmail
Build your base of
Contacts, Customers, and (staff) Team members.
You can opt to save chats and later access them through the search
feature. This is useful when sharing web links and other details.
Less Spam - Gmail filters spam so you do not have to.
Contained Commercial Ads - Google does not incorporate advertisements into
the message body as AOL does.
advertisements appear on the side panes, although these do not interfere with
These advertisements are
predicative matches populated by key words in the current emails.
Ads are machine-matched.
Reliable Retrieval of Information - Email is searchable by topic,
sender, keywords, date, etc. Google does not search spam or trash which means
your results are more inclined to be relevant.
Greater Organization - File topics under multiple labels for ease in
For those who are used to
working with folders, this transition may take some time to adjust.
Emails can be filed under multiple labels:
For example: Future interest, Past Customers, Possible Recruits, and Spring
Call Backs. The ability to classify emails with multiple labels gives you fast
access to archived information. Archived emails are still searchable.
Use filters, stars and constantly archive
incoming mail to reign in your inbound communication.
Maximum Mobility - Receive Gmail on your mobile phone.
My Gmail arrives on my Blackberry, which has
pleasantly eliminated the need to tote a laptop.
Mesh Your Other Email Clients - Integrate Gmail with your other
email clients so that all of your email goes to one account. Reply to emails
from the email address your originating email address.
You can automatically reply from the same
address or reply from the account of your choice.
(For example, I forward my personal email
and my business email to my gmail account.
can automatically reply from the same address or reply from the account of your
Google Calendar Saves You Time and Helps Your
Organize Multiple Schedules
Combine Gmail with Google Calendar
Google Calendar is free (The Price Is Right!)
Internet based calendar where you can organize your time and share your open,
busy and even your detailed appointments with others.
You can import events from Outlook, I-cal or
of Google Calendar
Create Multiple Calendars - Whether you are managing your
direct reports, training team members and staff, or balancing your personal and
business calendars, the Google Calendar helps you to organize more efficiently
by using color coded calendars. You can maintain separate calendars for
personal, business, team and family engagements.
These calendars can all interface into one so
you can see the big picture.
Use Event Invites - Schedule team meetings, events and one-on-one
Send Invites for family
events, conference calls and parties and collect RSVP.
This is similar to evite.com without the
Track Team Performance - Follow goals and objectives of your team members
Online/Offline Visibility - Print and view your Calendar in a
variety of formats (agenda, daily, weekly, monthly)
Determine, Decide & Delegate - Determine what needs done. Decide
who will do it. Delegate activities.
Assign tasks to team members, staff and participants for team meeting
Share the Responsibility - Google has superiority in this area. You can
transfer calendar ownership and grant or deny permission rights to allow others
to manage and update information.
are part of an organization and want to schedule meetings, collect RSVPs and
arrange meeting locations like we did for our NAWBO round table, calendar
sharing makes this easy.
Generate Task Lists - Tasks will show up on your calendar by due date. You can
satisfyingly check off the items you accomplish.
Publicize Your Calendar - Embed your calendar into your web site and
visitors can see what your upcoming events. See my public Google Calendar.
Periodically Google's server is slow, however this is
Some of the features and functions
may take familiarizing time, but it is worth the investment to learn about
these tools. Once you learn your way around, you will find the technology is
created with simplicity in mind.
So you can see - Gmail is much more with it than AOL
and other competitive products! Enjoy the speed, simplicity, search-ability,
spam-LESS, storage, star features and functionality.
It is time you consider a change. Click to
create your Gmail4 account.
Permission to reprint this article is granted with
inclusion of "About the Author, contact information, & active web site
About The Author
Barb Girson, International Direct
Selling Industry expert, trainer and coach, is a highly interactive, creative
speaker & author offering professional skill development programs for
workshops, leader retreats, annual conventions & teleclass training
Custom programs /Coaching 1:1
Barb Girson helps companies, teams
& entrepreneurs gain confidence, get into action, & most importantly...